Facilities Coordinator

Nov 9, 2022 - Dec 7, 2022


Facilities Coordinator


Halifax North, Halifax Central

Job Description

Halifax Public Libraries invites INTERNAL and EXTERNAL applications for the full-time, permanent position of Facilities Coordinator. The position is based at Halifax Central Library and Halifax North Memorial Public Library.

This is a unionized position. Preference will be given to internal applicants from the NSUPE Local 14 bargaining unit. 

Halifax Public Libraries is an inclusive employer committed to employment equity and building a diverse workforce. We encourage all qualified persons to apply and self-identify. We will accommodate applicants’ needs under the Nova Scotia Human Rights Act throughout all stages of the recruitment and selection process. If you require an accommodation, we will confidentially address your needs.

Community is at the heart of all that Halifax Public Libraries undertakes. Comprised of 14 branch libraries, we serve the 400,000 citizens of Halifax with our collection of 1 million items and a wide range of programming. Halifax Public Libraries blends the best of traditional library services with innovative programs, spaces and technologies, attracting more than 3 million in-person visits each year. 

Under the direction of the Director, Facilities with day-to-day guidance from the Central Management Team, the Facilities Coordinator will:  

  • Supervise the maintenance and building operations, cleaning contracts and Occupational Health and Safety of two library facilities.
  • Hire, train and coach maintenance staff with support from Senior HR Partner
  • Ensure terms of service contracts with HRM are met and service levels are achieved as outlined in the Service Level Agreement. 
  • Develop procedures for building operations, emergencies, cleaning and maintenance. 
  • Monitor building systems, identify upcoming service requirements and make recommendations for building maintenance and repair. 
  • Establish and maintain facilities-related records including Building Condition Assessments, Accessibility Audits, Fire Safety Plans
  • Supervise on-site contractors.
  • Conduct site inspections and monitor to ensure compliance with safety, regulatory, and environmental standards. 
  • Collaborate with HRM to create asset inventories and implement lifecycle replacement solutions.
  • Initiate and maintain relationships with internal and external departments and agencies for the purposes of building maintenance and repair. 
  • Complete small in-house repairs and assembly jobs (eg. Cover broken window, assemble new shelving unit)
  • Work with Director, Facilities; Service Design Manager, and Wellness Health and Safety Manager to create furniture and equipment standards and implement lifecycle replacement schedules
  • Monitor the branch budgets for equipment, maintenance, repairs, and cleaning. 
  • Establish, maintain, and perform follow-up on facilities-related records. 
  • Assist the Director, Facilities to plan and implement Capital Building projects for HPL.
  • Display and promotes positive safety behaviours and awareness at all times.
  • Show leadership by working to health and safety standards and encouraging colleagues to work to the same standards.

Education & Experience:
  • Bachelor’s degree plus 4 years of relevant experience in facilities and property management or building maintenance. 
  • An acceptable combination of education and experience will be considered
Specific Knowledge & Technical Experience requirements: 
  • Experience initiating and maintaining strong working relationships 
  • Expertise in building operations and mechanical systems 
  • Willingness to obtain WHMIS, Fall Protection and Aerial Lift training 
  • Related certifications such as Facilities Management Professional (FMP), Project Management Institute (PMP), and Certified Facilities Manager (CFM) 
  • Project Management experience 
  • Experience working with technologies that support building maintenance 
  • Ability to read and understand architectural, mechanical and or electrical drawings
(Please state whether the above application requirements are met in your resume and/or cover letter.)

  • Standing and walking 50% of the time
  • Lifting and moving of medium weight objects
  • Climbing ladders and utilizing aerial lift on regular basis
  • Deals with customer complaints
  • Considerable computer use


Who We Are

Community is at the heart of all that we do at Halifax Public Libraries. We serve the 430,000 residents of the Halifax region through our 14 branch libraries, online resources, and by reaching beyond our walls into our communities. The Library blends the best of traditional service with innovative programs, collections, spaces and technologies, attracting more than 3 million in-person visits each year. We are driven to achieve excellence in service, access, diversity and technology to create the best possible outcomes for our community.

Offers of employment are conditional upon an acceptable Criminal Record Check, which may include a Vulnerable Sector Search. Having a criminal record does not necessarily disqualify you. We encourage all qualified applicants to apply regardless of their background. Any questions regarding these requirements can be directed to HPLCareers@halifax.ca.

We thank you for your interest in employment with Halifax Public Libraries, however, only those candidates selected for an interview will be contacted.

Employment Type

Full Time


Central library, Halifax North Memorial Public Library

Hourly Rate

$28.90 - $33.01


Monday - Friday, 8:30am - 4:30pm

Bi-weekly Hours


Posting Close Date


Job Expires